2025 WSDA 91st Annual Meeting Exhibitor Information

Information and Logistics

Location

Suncadia Resort | Cle Elum, WA
$329-$409/night (+tax and daily resort fee, which is included in pricing on the website)
Please use discounted room block below:
Call 866-904-6300 and ask for the Washington State Dermatology Association or G-G9AC room rate.
Room Block Reserve

Attendees

Dermatologists and dermatology practitioners from across the Pacific Northwest are expected to attend. We anticipate an audience of at least 100 attendees this year.

Benefits

WSDA supporters will participate as vendors during the 91st Annual Meeting. Companies will receive acknowledgement in the conference e-syllabus as well as recognition of support at the podium and via print. Complimentary breakfast, coffee breaks, and a welcome reception are included. Please note that only registered representatives are allowed at the above-mentioned events.

Exhibitor Space

One (1) standard booth includes a 6 x 2.5 ft table and two (2) chairs. Exhibit space will be assigned based on the level of sponsorship, followed by first come, first served.

Representative Registration

All exhibitor representatives must be registered independently for the meeting. Standard tables include registration for one (1) exhibit representative. You may purchase up to three (3) additional company representative registrations for $500 each. Exhibit representatives will not be allowed on the exhibit floor without paid registration and a name badge.

Exhibitor Shipping and Storage

Shipping information will be available soon.

Sample Schedule

We are in the process of completing the 2025 schedule but wanted to provide you with 2024’s schedule as a guide.

Exhibit Practices and Regulations

• The WSDA reserves the right to restrict exhibits, without a refund, which may be falsely entered.
• Distribution of literature, samples, etc., in the exhibit area by firms that are not participating as paid exhibitors is strictly prohibited.
• No subletting of space is permitted without the consent of the WSDA.
• Exhibitors are responsible for shipping, storage, and installation of exhibit materials, and all costs involved thereby.
• There is a $500 service fee on all cancellations. No Refunds for cancellations received after Friday, July 4, 2025.
• The WSDA and Suncadia Resort do not guarantee against theft, vandalism or otherwise.
• It is expressly understood that exhibitors shall indemnify and hold harmless the WSDA and Suncadia Resort of all liability (damage or accident) that might ensue from any cause in connection with transfer, installation, maintenance, removal, or display of exhibits.
• In the event of fire, strikes, or other uncontrollable circumstances, the contract for space will not be binding.
• It is expressly understood that the WSDA will not pay for special equipment, facilities, and services ordered by technical exhibitors.
• Electrical and other apparatus must be operated so that the noise does not interfere with other exhibitors.
• All electrically wired display material must comply with the requirements of the National Board of Fire Underwriters.
• The aisles must be kept clear. To this end, exhibits must be arranged so that exhibitors and their representatives will be within their exhibition space.
• Care must be taken by the exhibitor not to deface or destroy any part of the exhibit areas. In the event of property damage caused by him/her, the exhibiting company will be held responsible.
• Use of the name “WSDA” or that of any officer of said Association, in recommendation of a product or services, is expressly prohibited.
• Table space not occupied by the close of the exhibit installation period as specified above, will be forfeited by the exhibitor, and this space may be resold, reassigned, or used by conference management.

Questions?

Jena Rehm, WSDA Executive Administrator | jena@wsma.org | Fax 206-441-5863

Maximize Your Exposure with Exclusive Sponsorship Opportunities

Supporter’s Benefits

• Complimentary exhibit table
• Verbal recognition at the podium
• Print acknowledgement of support on poster(s)
• Online acknowledgement in the e-syllabus and on the WSDA website
• Electronic list of attendees prior to the conference to promote visits to your booth
• Vendor tickets, nametags, and accompanying sponsorship ribbons
• Access to the Saturday evening dinner

Supporter Levels:

⭐ PLATINUM SUPPORTER/PRODUCT THEATERS – $20,000

(Platinum Tier sponsorship includes registration for 4 representatives)

• Friday Lunch
• Saturday Breakfast
• Saturday Lunch
• Sunday Breakfast

⭐ GOLD SUPPORTER/MEAL SPONSORS – $10,000

(Gold Tier sponsorship includes registration for 3 representatives)

• Welcome Reception (1 available)
• Saturday Banquet Dinner (1 available)
• General Support (4 available)

⭐ SILVER SUPPORTER – $7,500

(Silver Tier sponsorship includes registration for 2 representatives)

• Saturday Morning Breaks (2 available)
• Saturday Afternoon Break (1 available)
• General Support (5 available)

⭐ BRONZE SUPPORTER – $5,000

(Silver Tier sponsorship includes registration for 1 representative)

• Friday Afternoon Coffee Breaks (2 available)
• Sunday Coffee Break (2 available)
• General Support (6 available)