2026 WSDA 92nd Annual Meeting Exhibitor Information

Information and Logistics

Location

Suncadia Resort | Cle Elum, WA
$431-$524/night (+tax and daily resort fee, which is included in pricing on the website)
Please use discounted room block below:
Call 866-904-6300 and ask for the Washington State Dermatology Association or G-J4ZE room rate.

Attendees

Dermatologists and dermatology practitioners from across the Pacific Northwest are expected to attend. We anticipate an audience of at least 100 attendees this year.

Exhibitor Space: How to Secure Your Booth

Please note: To confirm your placement and participation at this event, each company must complete the online registration and agreement form on the WSDA website. Please include payment with the form or contact the WSDA office to make other payment arrangements via check or ACH. An email confirmation and further communications leading up to the event will be sent to the established point of contact indicated on the registration form.

One (1) standard booth includes a 6 x 2.5 ft table and two (2) chairs. Exhibit space will be assigned based on the level of sponsorship, followed by first come, first served. Should you need power at your booth, all power will come from Pinnacle Live and be charged directly to the exhibiting company. Please contact Jena Rehm prior to the meeting to address your needs. WSDA will assign booths no later than September 1, 2026. You do not need your booth number for shipping purposes.

Representative Registration

All exhibitor representatives must be registered and wear the official WSDA conference badge throughout the weekend. The number of representatives included in your package depends on your exhibitor’s level. There is a $500.00 fee for each additional representative, which can be added to the online registration/agreement form. You may have up to a grand total of five (5) company representatives. Exhibit representatives will not be allowed on the exhibit floor without paid registration and a name badge.

Exhibitor Shipping and Storage

All exhibitor materials needing to be shipped should be sent by the representatives’ name and company. Please be sure to also include the following:

C/O Lisa Riexinger
3600 Suncadia Trail
Cle Elum, WA 98922

Sample Schedule

We are in the process of completing the 2026 schedule but wanted to provide you with a previous year’s schedule as a guide.

WSDA Exhibit Opportunities – Supporter Levels & Benefits

⭐ Product Theaters – $20,000 (4 Spaces Available)

This year we are offering four exhibiting companies the opportunity to sponsor a product theater to be held during breakfasts and lunches Friday through Sunday. These slots are first come, first serve, and one theater per company. A raffle drawing will be taking place in July to determine which companies are assigned to what time slot. These are prime opportunities for select companies to present an educational speaker (not for CME credit) at a meal-time symposium just for physician attendees for 45 minutes, which includes time for Q&A. The full price for presenting each of these symposia is $20,000. For those companies in the platinum and gold exhibitor levels, the cost to sponsor one of the symposia is discounted. See benefits at each level (below).

⭐ Platinum Supporter – $20,000

• 50% discount on Annual Meeting Product Theater
• Company selection of Exhibit space in the exhibit hall
• Complimentary registration for 4 representatives to attend
• Access to all meals provided and refreshment breaks, including Saturday evening dinner
• Featured acknowledgement in signage, on the WSDA e-syllabus
• Verbal recognition at the podium by the Annual Meeting Chair
• Electronic list of attendees prior to the conference to promote visits to your booth

⭐ Gold Supporter – $10,000 (Six Spaces Available)

• 25% discount on Annual Meeting Product Theater
• Complimentary registration for 3 representatives to attend
• Access to all meals provided and refreshment breaks, including Saturday evening dinner
• Featured acknowledgement in signage, on the WSDA e-syllabus
• Verbal recognition at the podium by the Annual Meeting Chair
• Electronic list of attendees prior to the conference to promote visits to your booth

⭐ Silver Supporter – $7,500 (7 Spaces Available)

• Complimentary registration for 2 representatives to attend
• Access to all meals provided and refreshment breaks, including Saturday evening dinner
• Featured acknowledgement in signage, on the WSDA e-syllabus
• Verbal recognition at the podium by the Annual Meeting Chair
• Electronic list of attendees prior to the conference to promote visits to your booth

⭐ Bronze Supporter – $5,000 (10 Spaces Available)

• Complimentary registration for 1 representative to attend
• Access to all meals provided and refreshment breaks, including Saturday evening dinner
• Featured acknowledgement in signage, on the WSDA e-syllabus
• Verbal recognition at the podium by the Annual Meeting Chair
• Electronic list of attendees prior to the conference to promote visits to your booth

Exhibit Practices and Regulations

• Payment for all exhibiting companies is due prior to the start of the WSDA meeting and is due by Friday, September 4, 2026. The WSDA reserves the right to refuse exhibit space or promotional activity space for any reason, including delay of payment.
• Table space not occupied by the close of the exhibit installation period as specified above (11 a.m. Friday,
• September 25, 2026), will be forfeited by the exhibitor, and this space may be resold, reassigned or used by the conference management (unless special arrangements have been made with the WSDA meeting management).
• Social events or promotional activities at the CME activity cannot compete with or take precedence over the CME activity or other official conference activities. Industry-sponsored social events or promotional activities, including exhibiting company -sponsored social events or promotional activities, must be approved by the WSDA, even if the events are off-site. It is encouraged that such events are hosted on the Friday evening of the program.
• The WSDA reserves the right to restrict exhibits, without a refund, which may be falsely entered.
• Distribution of literature, samples, etc., in the exhibit area by firms that are not participating as paid exhibitors is strictly prohibited.
• No subletting of space is permitted without the consent of the WSDA.
• Exhibitors are responsible for shipping, storage, and installation of exhibit materials, and all costs involved thereby.
• There is a $1000 service fee on all cancellations. There will be no refunds for cancellations received after Friday, July 1, 2026.
• The WSDA and Suncadia Resort do not guarantee against theft, vandalism or otherwise.
• It is expressly understood that exhibitors shall indemnify and hold harmless the WSDA and Suncadia Resort of all liability (damage or accident) that might ensue from any cause in connection with transfer, installation, maintenance, removal, or display of exhibits.
• In the event of fire, strikes, or other uncontrollable circumstances, the contract for space will not be binding.
• It is expressly understood that the WSDA will not pay for special equipment, facilities, and services ordered by technical exhibitors.
• Electrical and other apparatus must be operated so that the noise does not interfere with other exhibitors.
• All electrically wired display material must comply with the requirements of the National Board of Fire Underwriters.
• The aisles must be kept clear. To this end, exhibits must be arranged so that exhibitors and their representatives will be within their exhibition space.
• Care must be taken by the exhibitor not to deface or destroy any part of the exhibit areas. In the event of property damage caused by him/her, the exhibiting company will be held responsible.
• Use of the name “WSDA” or that of any officer of said Association, in recommendation of a product or services, is expressly prohibited.
• Table space not occupied by the close of the exhibit installation period as specified above, will be forfeited by the exhibitor, and this space may be resold, reassigned, or used by conference management.

Questions?

Jena Rehm, WSDA Executive Administrator | jena@wsma.org