Payment for all exhibiting companies is due prior to the start of the WSDA meeting and is due by Friday, September 4, 2026. The WSDA reserves the right to refuse exhibit space or promotional activity space for any reason, including delay of payment.
Table space not occupied by the close of the exhibit installation period as specified above (11 a.m. Friday, September 25, 2026), will be forfeited by the exhibitor, and this space may be resold, reassigned or used by the conference management (unless special arrangements have been made with the WSDA meeting management).
Social events or promotional activities at the CME activity cannot compete with or take precedence over the CME activity or other official conference activities. Industry-sponsored social events or promotional activities, including exhibiting company -sponsored social events or promotional activities, must be approved by the WSDA, even if the events are off-site. It is encouraged that such events are hosted on the Friday evening of the program.
The WSDA reserves the right to restrict exhibits, without a refund, which may be falsely entered.
Distribution of literature, samples, etc., in the exhibit area by firms that are not participating as paid exhibitors is strictly prohibited.
No subletting of space is permitted without the consent of the WSDA.
Exhibitors are responsible for shipping, storage, and installation of exhibit materials, and all costs involved thereby.
There is a $1000 service fee on all cancellations. There will be no refunds for cancellations received after Friday, July 1, 2026.
The WSDA and Suncadia Resort do not guarantee against theft, vandalism or otherwise.
It is expressly understood that exhibitors shall indemnify and hold harmless the WSDA and Suncadia Resort of all liability (damage or accident) that might ensue from any cause in connection with transfer, installation, maintenance, removal, or display of exhibits.
In the event of fire, strikes, or other uncontrollable circumstances, the contract for space will not be binding.
It is expressly understood that the WSDA will not pay for special equipment, facilities, and services ordered by technical exhibitors.
Electrical and other apparatus must be operated so that the noise does not interfere with other exhibitors.
All electrically wired display material must comply with the requirements of the National Board of Fire Underwriters.
The aisles must be kept clear. To this end, exhibits must be arranged so that exhibitors and their representatives will be within their exhibition space.
Care must be taken by the exhibitor not to deface or destroy any part of the exhibit areas. In the event of property damage caused by him/her, the exhibiting company will be held responsible.
Use of the name “WSDA” or that of any officer of said Association, in recommendation of a product or services, is expressly prohibited.
Table space not occupied by the close of the exhibit installation period as specified above, will be forfeited by the exhibitor, and this space may be resold, reassigned, or used by conference management.
